Rules and Regulations

1. Organisers - ALSMALTA

2. Venue - MFCC, ta Qali.

3. Interpretation of Terms

In these conditions of participation the following terms shall have the following meaning:

"Agreement" means the participation agreement entered into between the Organisers and the Participant which incorporate these conditions of participation. "Fair" shall mean the fairs for which this agreement is made out. "Organisers" shall mean ALS Malta and  their employees, contractors and agents.

"Participant" shall include all representatives, ( oficially appointed or not), employees, contractors and agents of any undertaking, established locally or abroad, participating in the Exhibition. "Undertaking" means any natural or legal person, any corporate or incorporate body pursuing an economic activity on a continuing basis and includes companies, partnerships, firms, associations and individuals.

4. Participation Fee.

The participation fee covers only the period of the Exhibition. It entitles the Participant to the use of the Exhibition space, electricity service and normal electricity consumption. Participation fee must be paid in full by 1st April 2017. The deposit will secure the booth confirmation on the plan. Deposits are non refundable.

The booth fee includes the designated panel area signed on artist/gallery contract. It includes an electric socket for electricity usage during the exhibition days. It includes art fixtures to hang up art. It does not include any chairs, tables, pedestals on extra lights. The participant may choose to bring their own furnishes or rent furnishes through ALSMalta prior to event opening.

5. Conditions of Payment

Upon signing the agreement the Participant shall pay a deposit/full payment in respect of the fee due under the agreement. The Participant shall not be permitted to make use of exhibition space if the participation fee or other accounting balance are not paid in full.

6. Failure to Exhibit & Cancellation Policy

Any participant, who, on the opening of the Exhibition, fails to exhibit, shall have no right to claim refund of the participation fee or any form of loss or damage. At the same time the Organisers shall have the right to dispose of the stand or site in question. Once signed, this agreement is binding and payable in full. An Exhibitor may cancel his participation under the following terms: A) in writing 2 months prior to the event date any deposit paid is not refundable, B) In writing 1 month prior to the event date any deposit paid is not refundable and is liable to a 50% + tax of the total floor space booked. Any other method of cancellation will be considered as a breach of the terms and conditions and the Exhibitor is liable to a full payment including all taxes and expenses incurred on his behalf.

7. Completion and use of Stands/Site

The Participant, his employees, agents and contractors may enter the Exhibition grounds for the purpose of preparing the display during the work period established by the Organisers for the Exhibition. The Participant undertakes that the stand/site will be ready, and all exhibits prepared for display according to the timings as set out by the Organisers. Packing materials, storage boxes, rubble etc, are to be removed by the participant. The cleaning of the respective stands is the responsibility of the Participant concerned unless otherwise agreed upon.

8. Dismantling of Stands/Sites

The Participant undertakes to remove from the exhibition complex all material being his property used during his participation as directed by the Organisers. Failure to comply by the said directives, within the period stipulated by the Organisers, will entitle the Organisers to dismantle the exhibits themselves at the sole risk and expense of the participant. In exercising this right the Organisers will take all the necessary precautions to avoid damage/loss to the said materials, but they will not be held responsible for any damages that may occur. The Organisers, moreover, reserve the right to have the material stored in their stores or to hire a store for such purposes at the sole risk of the said Participant, who will settle such charges prior to taking possession of these stored goods.

9. Stand Design

Participants may use their space within the booth stands as pleased as long as they stay withn Booth perimeters to display their artwork, products or services.

10. Permits and Licences

The Participant must comply with the requirements of all public authorities. It shall be his responsibility to obtain all necessary permits and/or licences that may be required. 

11. Conduct of Participants

Every participant shall ensure that his stand/site is open to view by his competent representatives during the Exhibition hours. The Participant is not permitted to carry out work on his stand during the Exhibition hours. Every participant, and all persons for whom he may be considered responsible in any way whatsoever, must conduct himself in such a manner as shall not be objectionable to any other Participant or Participants' employee, visitor or to the Organisers, and shall not create any disturbance or obstruction. Any person who does not comply with these requirements shall be liable, at the discretion of the Organisers, to be removed from the Exhibition premises and refused re-admission during the period of the Exhibition. The participant must keep his exhibits within the boundaries of his stand/site and conduct his business ( including the distribution of literature etc) only from within these boundaries. He shall not canvass amoungst Participants and/or visitors to the Exhibition. The Participant is not permitted to stack packing material or shutters in the passageways or other conspicuous place near the stands of other Participants where they will be visible to the public.

12. Eligibility of Products

Eligibility must fall within the scope of the Exhibition. The Participant shall not display or advertise on his stand/site any product or service which is not listed on the application form. The Participant is not allowed to display second hand goods except were the intrinsic nature of the fair so demands and/or were specific written permission has been obtained from the Organisers. The use of borrowed products and props may be permitted, provided the participant obtains the written permission from the Organisers. Spaces made available by the Organisers shall not imply that they accept the proposed exhibit; and the Participant must satisfy himself that his exhibits comply with the rules and regulations. The Organisers reserve the right to exclude and/or require being removed any exhibit, which in their opinion does not conform to the defined scope of the Exhibition, even though listed in the agreement. The decision regarding to eligibility of particular companies and products and services will rest with the Organisers, and will be absolutely final and binding.

13. Character of Exhibits

The Organisers reserve the right to refuse any exhibit the weight or character of which, in the opinion of the Organisers, is unsuitable for the site/stand made available to the exhibit.

14. Limitations of Participant's rights

The Participant shall not assign the agreement, or make available his stand/site in whole or in part to another person, or in any manner whatsoever associate another person in the rights conferred by the agreement.

15. Demonstrations

The Participant may not exhibit in operation, without adequate protection and without the written permission of the Organisers, motors, engines, contrivances or power driven machinery. Such permission may be withheld or withdrawn at any time should such machinery in operation be of a nature likely to cause danger, annoyance or inconvenience to other Participants or visitors. All efforts to advertise, promote sales and operate exhibits must be conducted so as not to cause any annoyance or inconvenience to other participants or visitors. The following are prohibited: solicitations ( in person or by any sound process above the ordinary speaking tone of voice), or any practice resulting in a complaint from Participant or Visitor, which, in the opinion of the Organisers, expose annoyance or danger.

The Organisers reserve the right to determine the acceptable level of sound from working exhibits and audio/visual equipment in the event of complaints from other Participants or Visitors.

16. Competitions and/or Lotteries

Participants who may wish to hold on their stand competitions, lotteries or the like during the Exhibition require the written permission of the Organisers. As a matter of policy it should be noted that prizes offered in such lotteries and competitions and promotional give-aways, if not directly related to the scope of the Exhibition, might not be placed on display on the stand/site. However, the Organisers shall decide every application for such display of prizes and/or give-aways on the merit of each and every case.

17. Security

The security of individual stands during the exhibition hours and, in particular, at the closing time of the Exhibition is the responsibility of the participant. Stands should not be left unattended at any time during the exhibition hours. During the closed hours of the exhibition , the TFS will be under the surveillance of security personnel. However the Organisers cannot accept any liablity for any loss or damage to any stand, participant materials, goods, property or personal items, however such loss should be sustained. It is the responsibility of the individual Participant to ensure that his stand, exhibits and personal property are secure at all times. In the unlikely event that Participants sustain losses from their stands, such losses should be reported immedialtely to the Organisers and the police. The registering of the complaint by the Organisers shall in no way be deemed to constitute or imply admission of liability.

18. Insurance

a) Third Party Liablity: Visitors to the Exhibition will be covered by a public liability insurance. This insurance does not cover the participants stand/site and dependants or exhibits.

b) Third party claims: The participant is responsible for any death, personal injury or damage to property arising in connection with the erection and dismantling of the participant's stand and anything permitted, omitted or done thereon or there from during the period of the exhibition or the construction and dismantling periods caused directly or indirectly by the Participant or any contractor, subcontractor, employee, agent, licensee or invitee of his or the act, omission or neglect of any such person or by such person or any exhibit, machinery, or other article or thing of the participant or in the possession of or use of the participant or employee or agent of his. The participant will imdemnify the Organisers in respect of each and every such claim and all actions, proceedings, cost, claims and demands in respect thereof. It is recommended that the participant takes out adequate insurance in respect of all such claims.

c) Participant's staff and exhibits at the exhibition. The Organisers shall not be responsible in any way for death, personal injury to the participant or his employees, agents, invitees or licencees howsoever caused nor for the theft or damage to exhibits or to the property of the exhibitor, his employees, agents, invitees or licensees howsoever caused.

d) Consequential loss: The Organisers accept no liability for any costs and losses, which the Participant may incur in the event of the exhibition being prevented, postponed or abandoned for causes not within the Organisers control. 

19. Admission to the Fair

The Organisers reserve the right at their discretion to refuse any person admission to the Exhibition if complaints have been received concerning conduct.

20. Electricity Service

Electrical Installations and equipment must conform with regulations of EneMalta Corporation. In particular every stand must have a circuit breaker ( 16amps MCB and 40 amps 30mAELCB ). The connection to the electricity supply shall be effected by MFCC employees ONLY. The Organisers will supply the required load provided the existing installation feeding the stand can take such load; otherwise the Participant's electrical requirements can only be supplied if he undertakes in writing to meet the expenses thereby involved.

The Participant shall be liable for any damage to the exhibition's general installation or any loss of electrical supply caused directly or The Organisers reserve the right to carry out tests and surveys of electrical installations as it is deemed necessary.

The Organisers will use their best endeavours to ensure the supply of electricity service however the Organiser shall not incur any liability to the Participant for any loss or damage if this service shall wholly or partially fail or cease to be available.

21. Damage to Buildings/Structure

The Participant shall not cause or permit any damage to the Exhibition structure or any part thereof or to any of the fixtures and fittings therein not the property of the Participant and shall not alter or interefere with the structure of the Exhibition premises. The Participant shall immediately make any such damage occuring during the period within which the site or stand is available to the Participant, in breach of this regulation, good.

In particular, but without prejudice to the generality of the foregoing, no nails or screws shall be driven or holes drilled in the floor, walls, doors, pillars or other parts of the structure of the Exhibition buildings.

22. Admission Passes

Admission passes are calculated at 4 passes per 16 sqm of exhibition space. These may be collected from the Exhibition offices prior to the opening of the Exhibition, subject to the outstanding balances having been settled. Admission will be strictly on presentation of the Participants' pass. 

23. Cancellation of Exhibition

If the Exhibition is abondoned, cancelled or suspended in whole or in part, by reason of war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, the non availability of the Exhibition structure, or any other cause not within the control of the Organisers, the Organisers may at their entire discretion , repay the participation fee paid by the participant, or part thereof, but shall under no circumstance be under no obligation to repay the whole part of such participation fee., and shall be under no liability to the Participant in respect of any actions, claims, losses ( including consequential losses), costs or expenses whatsoever which may be bought against or suffered or incurred by the Partcipant as a result of the happening of any such events.

24. Organisers' right to cancel

If a Participant shall, during the period for which the site or stand is made available to him, be guilty of any serious or persistant breach of any of the rules and regulations, after complaint shall have been made to him, the agreement may be cancelled by the Organisers forthwith by notice in writing to such Participant. In such event the exhibits of such participant shall be removed from the Exhibition at a time to be stated by the Organisers and thereafter such participant, his employees and agents shall not be entitled to access the Exhibition premises.

The Organisers shall be entitled, if necessary, to remove and despatch the said exhibits and property ( at the risk and expense of the participant) to the address of the participant stated on the agreement. The participation fee paid by the Participant shall not be in whole or in part refunded in the event of cancellation under this regulation, which shall in any event be without prejudice to all rights and claims whether for unpaid fees, damages or otherwise by the Organisers against such Participant.

The Organisers also reserve the right to cancel any agreements made by any person, who in the opinion of the Organisers, acts in a manner detrimental to their interests. 

25. Failure of Service

The Organisers will use their best endevours to ensure the supply of services; but as the supplies of certain services are not within the control of the Organisers, they shall not incur any liability to the Participant for any loss or damage, if any such services shall wholly or partially fail or cease to be available, nor shall the Participant be entitled to any allowance in respect of participation fees due or paid under the agreement.

26. Rights of the Organisers

The Organisers and those authorised by them have the right to enter the Exhibition premises, sites and stands at any time to execute works, repairs and alterations and for other purposes related with Exhibition services.

27. Non-Complaince with Regulations or Breach of Agreement

In the event of any failure on the part of the participant to observe and perform any of the provisions of the agreement the Organisers shall have the right to terminate the agreement forthwith by written notice to that effect, in which event all fees then paid by the Participant shall be forfeited and retained by the Organisers, and the participant shall indemnify the Organisers of all costs, losses, damages or expenses ( including any consequential loss or damage) incurred as the result of such failure.

28. Exemptions

Exemption from any of the rules and regulations may be granted at the Organisers' discretion. No exemption given by the Organisers will be effective unless it is in writing.

29. Decision

In all matters regarding these rules and regulations, the decision of the Organisers is final. Should any question arise that is not covered by these rules and regulations the participant binds himself to accept the decisin of the Organisers as final.